Not every operational problem fits a predefined package. If your business has a workflow bleeding time or money that doesn't fall neatly into revenue, production, or back office, we will scope a custom solution built specifically for how you operate. Same methodology. Same fixed pricing. Same handoff.
These are the kinds of problems companies bring to us when the core engines don't quite fit. Sound familiar?
You have a CRM, a project management tool, an accounting platform, and three spreadsheets. None of them share data. Your team spends hours every week re-entering information across systems that should be connected.
Purchase orders, change orders, time-off requests, or expense approvals that currently happen over email or in person. Nobody knows the status of anything. Things get stuck because the right person didn't see the request.
Tracking subcontractor or vendor performance, insurance certificates, contract terms, and payment history across dozens of relationships. Currently living in a filing cabinet, a shared drive, or someone's memory.
You buy materials, store them, use them across projects, and have no real-time visibility into what you have, what you need, or what's been allocated. Reordering happens when someone walks into the warehouse and notices something's gone.
The data exists in your business. It is just scattered across ten places. You need a single dashboard that pulls from multiple sources and shows the metrics that matter. Currently, getting that view requires half a day and a spreadsheet.
You receive documents, plans, specs, or data in formats that require manual review and extraction. AI can read, parse, categorize, and route this information automatically, saving hours of manual work per week.
We do not bill hourly. We do not start building without a defined scope. And we do not disappear after a slide deck. Here is how it works.
You describe the problem. We ask questions, dig into the details, and determine whether automation and AI can meaningfully solve it. If it can, we move to scoping. If it can't, we tell you on the call and save you the money.
We produce a written scope of work that defines exactly what gets built, which tools are used, how the system connects to your existing operations, and what the deliverables are. You review it, ask questions, and approve before anything starts.
The scope comes with a fixed price. Not an estimate. Not a range. A number. If we go over on our end, that is our problem. You will never receive an invoice for more than what we agreed to. Custom builds start at $4,000.
We build the system, configure the tools, wire the integrations, and test everything against real scenarios from your business. You have access to a staging environment throughout and provide feedback as we go. No black box reveals.
Your team gets trained on the live system with hands-on sessions using your actual data. Full documentation is delivered covering every automation, every integration, and every workflow. The system is yours to run independently.
Included with every custom build. We reconnect 30 days after launch to troubleshoot, adjust, and make sure the system is working as intended. Ongoing support is available through the optional monthly retainer.
Custom builds are priced based on the complexity of the problem, the number of integrations, and the depth of automation required. Every engagement gets a fixed-price quote before work begins. No hourly billing. No scope creep charges. No surprises.
Most custom builds land between $4,000 and $15,000 depending on scope. Larger or more complex projects are priced individually after a thorough scoping process.
Optional monthly retainer for ongoing support starts at $400/mo.
Pricing is based on three factors: the complexity of the workflow being automated, the number of tools and integrations involved, and the depth of AI or automation logic required. After the discovery call, we produce a scoping document with a fixed price. You approve the price before any work begins.
The scoping process is designed to uncover complexity before building starts. If something comes up during the build that was not in the original scope, we discuss it with you and agree on whether to expand the scope (with a defined price adjustment) or defer it to a follow-up engagement. You are never surprised with an invoice you did not approve.
Yes. We design every system with extensibility in mind. If you start with a custom build and later add a Revenue, Production, or Back Office Engine, we architect the connection between them. Many clients start with a custom build to solve their most urgent problem and add engines as their operations mature.
Most custom builds are completed in 2-6 weeks depending on scope. Simple integrations and automation workflows can be done in under two weeks. More complex systems with multiple integrations, AI components, and custom logic take longer. The timeline is defined in the scoping document before work begins.
We do not build custom software applications. We configure, integrate, and automate using best-in-class existing tools. That means your system is built on proven platforms with active development, support communities, and ongoing updates. This approach is faster, cheaper, and more maintainable than custom code.
We tell you on the discovery call. Not every problem is best solved with automation. Some issues are people problems, process problems, or strategy problems that technology won't fix. If that is the case, we will say so directly. We would rather be honest and earn your trust than sell you something that won't deliver results.
Yes. The $4,000 minimum covers the discovery, scoping, architecture, build, testing, training, documentation, and 30-day check-in. Even a small custom build requires this full process to deliver a system that works and lasts. Below this threshold, we cannot deliver the quality of work we stand behind.
Our three core engines cover the most common operational problems. If your needs align with one of these, they may be a faster and more cost-effective starting point.
Bid pipeline, AI-powered takeoff, estimating, follow-ups, proposals, and analytics. Starting at $6,500.
Scheduling, dispatch, procurement, change orders, field reporting, and closeout. Starting at $6,500.
Invoicing, payment tracking, client communication, compliance, and financial dashboards. Starting at $5,000.
Book a discovery call. Describe the workflow that's costing you the most time, money, or headaches. We will tell you whether automation can solve it, what it would look like, and what it would cost. No obligation.